CONTENT
|
FOREWORD |
|
|
1.
|
Designation |
|
2.
|
Field of
application |
|
3.
|
Regulatory references |
|
4.
|
Terms, definitions and abbreviations |
|
5.
|
General provisions |
|
6.
|
Main functions of the faculty according to areas
of activity |
|
7.
|
Structure and management of the faculty |
|
8.
|
Rights |
|
9.
|
Responsibilities |
|
10.
|
Interrelations with other subdivisions |
|
11.
|
Organizational and academic-methodological support
of the faculty |
|
12.
|
Funding of faculty’s activity |
|
13.
|
Procedure of introduction and approval of changes
to this regulation |
FOREWORD
1. This Regulation
was developed by the Dean of Navigation Faculty of Kherson State Maritime
Academy (hereinafter KSMA).
2. It is approved
by KSMA Academic council.
3. It is put into
effect by order of Rector
of KSMA.
5. Periodic
inspection is carried out with an interval not exceeding 12 months.
6. Changes are
developed as a result of Regulation’s application in practice at KSMA or at
change of requirements of regulatory documents on the basis of which the
Regulation is developed.
1. INTRODUCTION
1.1. This Regulation
is an internal normative document that establishes the legal status of Faculty
activities; defines forms of organization, mechanisms
of management and functioning of the Faculty; defines rights
and responsibilities of the Faculty Dean, his Deputies and employees of the
dean's office; defines forms of organization and mechanisms of Faculty
participation in the functioning of the quality management system of KSMA;
defines main statements of Rector’s office policy on Faculties
of KSMA.
1.2.
Confidentiality. This Regulation is an internal normative document of KSMA, and
therefore is not subject to review by other parties, except for the auditors of
KSMA or the auditors of the certification body during quality inspections and
other bodies that carry out inspections.
2.
FIELD OF APPLICATION
2.1. This
Regulation is applicable to Navigation Faculty of KSMA.
3.
REGULATORY REFERENCES
·
QG 01-01-2018 Quality Guideline;
·
QMS 02-01-2018 DP Document management;
·
QMS 02-02-2018 DP Records management;
·
QMS 02-05-2018 DP Staff management;
·
QMS 04-165-2019 Regulation on educational process organization at Kherson
State Maritime Academy;
·
Statute of KSMA;
·
Law of Ukraine
"On Education", from 05.09.2017 ¹ 2145-V²²²;
·
Law of Ukraine "On Higher Education", from 01.07.2014 ¹ 1556-V²²;
·
Law of Ukraine
"On Scientific and Scientific-Technical Activities", from 21.05.2015
¹ 922 - V²²², amended from
03.10.2017, ¹ 2148- V²²².
4. TERMS, DEFINITIONS AND ABBREVIATIONS
|
faculty |
–
a structural subdivision of a higher education institution that unites at least three departments and / or
laboratories, which, at state and municipal higher education institutions
together, provide training of at least 200 full-time students (except for
faculties of military educational institutions (institutions with specific
learning conditions), institutions of physical education and sports,
institutions of culture and art) |
|
department |
–
a basic structural subdivision of a higher education institution of the state
(communal) form of ownership (its branches, institutes, faculties) that
carries out educational, methodological and / or scientific activity in a
certain specialty (specialization) or interdisciplinary group of specialties;
it includes at least five academic and teaching workers for whom the
department is the main place of work, and at least three of them - with a
scientific degree or academic (honorary) title |
|
students |
–
persons studying at a higher education institution at a certain higher
education level in order to obtain the appropriate degree and qualification |
|
educational
activity |
– activities of higher education institutions
that is carried out in order to ensure the acquisition of higher and
postgraduate education and to meet other educational needs of students and
other persons |
|
study
programme |
–
system of educational components at the appropriate higher education level
within the specialty that determines the requirements for the education level
of persons who can start training under this programme, the list of academic
disciplines and the logical sequence of their study, the number of ECTS
credits required to implement the programme and expected learning outcomes
(competencies) that must be mastered by the student for the appropriate
higher education degree; |
|
specialization |
–
component of the specialty that is determined by a higher education institution and provides
for a specialized study programme to train students and postgraduate
students; |
|
specialty |
–
component of the field of knowledge according to which the professional
training is carried out; |
|
academic and teaching staff |
–
persons who carry out educational, methodological, scientific
(scientific-technical, artistic) and organizational activities in the main
place of work at higher education institutions. |
|
teaching staff |
–
persons who carry out educational, methodological and organizational
activities in the main place of work at higher education institutions. |
|
academic
staff |
–
persons who professionally carry out scientific, scientific-technical or
scientific-organizational activity at the main place of work and in
accordance with the employment agreement (contract) and have the appropriate
qualification regardless of existence of the scientific degree or academic
title |
ABBREVIATIONS:
|
HE |
– higher education; |
|
HEI |
– higher education
institution; |
|
EC |
– Examination Commission; |
|
HRD |
– Human Resources Department; |
|
SRA |
– scientific and research
activity; |
|
SP |
– study programme; |
|
QMS |
– quality management system; |
|
ATS |
– academic and teaching staff; |
|
QG |
–
quality guideline; |
|
KSMA |
– Kherson State Maritime
Academy; |
|
PMC
KSMA |
– Professional
Maritime College of Kherson State Maritime Academy; |
|
PML
KSMA |
– Professional
Maritime Lyceum of Kherson State Maritime Academy |
5. GENERAL
PROVISIONS
1.1.
Regulation
on Navigation Faculty of KSMA (hereinafter - the Regulations) are developed in
accordance with current legislation of Ukraine and is a document governing the
activities of Navigation Faculty of Kherson State Maritime Academy (hereinafter
- the Academy, KSMA).
In its activities, Navigation Faculty is guided by the Constitution of
Ukraine, Laws "On Education",
"On Higher Education", "On Scientific and Scientific-Technical
Activity", the Statute of KSMA, the Regulation "On the Organization
of the Educational Process at KSMA", Orders of Rector of the Academy,
Decisions of the Academic Council of KSMA, Council for Assurance of Educational
Activity and Education Quality, Decisions of Rector’s Office and Academic
Council of Navigation Department, decrees of the Dean, this Regulation and
other statutory instruments.
1.2.
Navigation
Faculty (hereinafter - the Faculty) is the main educational and scientific
structural subdivision of KSMA and reports directly to the Rector.
1.3.
The
activity of the faculty is aimed at high-quality training and implementation of
educational process taking into account modern achievements of science and
practice in the directions of the corresponding fields of knowledge.
1.4.
The
faculty shall be created, liquidated and reorganized by the decision of the
Academic Council of the Academy.
1.5.
At
the level of the structural unit of the academy, the faculty implements the
function of organization and management of training of students at the first
(bachelor's) and second (master's) levels of higher education.
1.6.
The
faculty provides training of full-time and part-time students at the
appropriate levels of higher education.
1.7.
The objects under
management of the faculty are the following processes:
– organization of educational academic and
methodological, extracurricular and research work of the departments directly
subordinated to the faculty;
– coordination of the activities of other
departments that provide the curriculum in training of bachelors, masters
according to study programs;
– establishment and
development of international cooperation;
– promoting the creation of the necessary social
and living conditions for students.
1.8.
The
main purpose of the faculty is to provide the necessary conditions for students
to obtain bachelor's and master's degrees
education of higher education, which is based on the current level of
knowledge and research, as well as educating professionals who can successfully
work in a competitive environment in Ukraine and abroad.
In accordance with the purpose, Navigation Faculty implements the main
tasks as follows:
1.9. Organization, coordination and control of educational, academic and
methodological work with students.
1.10. Improving the scientific and methodological support of the
educational process and control over the work of departments subordinated to
the faculty.
1.11. Coordination of cultural and educational work, leisure and life of
students and scholarships in accordance with current regulations.
1.12. Organization and development of international cooperation and
partnership.
6. MAIN FUNCTIONS OF THE FACULTY ACCORDING TO AREAS OF ACTIVITY
6.1.1. The organization and carrying out of
educational process on full-time and correspondence modes of study, according
to types of lessons which consist of educational components of departments in
compliance with the approved study programmes and curricula on training of
students.
6.1.2. Ensuring the quality of the educational process
in accordance with the standards of higher education and statutory instruments
on the organization of the educational process.
6.1.3. Participation in drawing up schedules of lessons,
tests and examinations, control over quality of their carrying out.
6.1.4. Approval of individual curricula and timetables
on academic work of students.
6.1.5. Organization and general management of production,
training and undergraduate practices.
6.1.6. Monitoring the implementation of study programmes
and curricula for bachelors and masters.
6.1.7. Organization of record keeping regarding
students’ performance and attendance.
6.1.8. Monitoring of keeping registers, analysis of
performance results and taking measures to improve the quality of education and
discipline of students.
6.1.9. Organization of test and examinations of
students.
6.1.10. Improvement of methods for assessing the
quality of the educational process.
6.1.11. Organization and control of record keeping and
reporting on the performance and quality of students.
6.1.12. Making proposals to Rector of the Academy on
the transfer of students to the next course, expulsion or readmission, as also
on granting academic leave, accrual of scholarships.
6.1.13. Making proposals to Rector of the Academy
regarding the admission of students to the attestation by examination
commissions and protection of qualification works.
6.1.14. Making proposals to Rector of the Academy on
the composition of the EC according to study programmes and HE levels.
6.1.15. Organization of attestation of graduates,
provision of conditions for effective work of examination commissions.
6.1.16 Participation in the organization and conduct
of the admission campaign.
6.1.17 Implementation and improvement of the quality
assurance system of educational activities and the quality of higher education
(internal quality assurance system).
6.2.1. Organization of development and control over timely
processing (annotations, educational components).
6.2.2. Organization of development of structural-logical schemes,
curricula and working curricula according to study programmes and HE degrees on the basis of the list of
competences.
6.2.3. Organization of development and implementation of standards
of higher education according to licensed specialties.
6.2.4. Organization of development, coordination and approval of
curricula and working curricula according to the study programmes assigned to
the faculty.
6.2.5. Organization of development of working study programmes on
educational components of departments, comprehensive programmes and programmes
of practices.
6.2.6. Organization of development of long-term and current curricula
according to the specialties of the faculty by the faculty departments.
6.2.7. Improving the content of education taking into account
modern achievements of science, technology, engineering and organization of
educational activities.
6.2.8. Ensuring the introduction of advanced methods, the latest
methods, modern information and innovative learning technologies.
6.2.9. Coordination of academic-methodological and informational
support of the educational process and training programs with obligatory and
additional educational and academic and methodological literature.
6.2.10. Development and updating of topics of term and research
projects.
6.2.11. General supervision on the development of monographies,
course books, Student’s books, other educational materials on the educational
components of departments of Faculty.
6.2.12. Control of publication of textbooks, manuals,
methodological papers, guidelines, and other educational materials, training
resources and means.
6.2.13. Organization of development and application of diagnostic
tools for the content and quality of education (tests, tasks for module tests,
exam tickets, etc.) and systems for assessing the level of knowledge.
6.2.14. Planning activities to improve the pedagogical skills of research
and teaching staff and control over them.
6.3.1. Discussion of Departments’ proposals about candidates to become PhD
or Doctoral students.
6.3.2. Arrangement
of provisional certification of PhD and Doctoral students.
6.3.3. Discussion
and proposal of candidates to obtain scientific and honorary titles.
6.3.4. Arrangement and creation of conditions for conducting state-funded,
self-accounting and grant scientific and research activity (SRA) according to the specializations of Departments.
6.3.5. Implementation
of SRA results into practical activity and education process.
6.3.6. Nomination
of scientific works to be awarded with the State Prize of Ukraine in the field
of science and technology.
6.3.7. Facilitation
of scientific schools’ development.
6.3.8. Organization
support of drafting and publishing of monographs, dictionaries, manuals, standards,
journals, articles, reports etc.
6.3.9. Arrangement,
holding and participation in scientific seminars, conferences, exhibitions.
6.3.10. Creation of conditions for involvement of students into research work.
6.3.11. Supervision of students participating in SRA, students’ scientific
clubs, scientific conferences, seminars.
6.3.12. Discussion
and arrangement of students’ participation in All-Ukrainian Competitions of Students’
SRA.
6.3.13. Arrangement
of drafting, introduction and holding of assessment of investment and
innovative projects at home and foreign enterprises, state and regional
government bodies, using collaboration with all structures involved in
scientific and research activity of the Academy.
6.4.1. Development of proposals for streamlining of faculty’s structure in
general as well as its’ subdivisions.
6.4.2. Organization of faculty’s staff arrangement in collaboration with Heads
of Departments as well as with Heads or Representatives of Non-governmental
organizations.
6.4.3. Participation in staffing and training managerial personnel for subdivisions of the
Faculty.
6.4.4. Arrangement of work of Faculty Scholarship Commission.
6.4.5. Drafting of proposals aimed at social incentives for successful studying
and activity of students.
6.4.6. Monitoring of professional development and advanced training of academic
and teaching staff of the Faculty.
6.4.7. Conducting collective and individual work with teaching staff, students
(including PhD and Doctoral students) in order to involve them into education
process, development of professional culture, keeping to ethical norms, following
Academy’s schedule, establishment of atmosphere of insistence and mutual
respect between staff and students of the Faculty.
6.4.8. Establishment of creative relationships with higher education institutions, industrial organizations and companies, research institutes as well as with other organizations regardless of their law status, foreign in particular.
6.4.9. Arrangement of cooperation with other Departments of the Academy which
ensure teaching of academic disciplines at the Faculty.
6.4.10. Arrangement of events, aimed at carrier development and attraction of
youth to become Faculty’s future students.
6.4.11. Arrangement of preparation activity for licensing and accreditation of
study programmes of the Faculty.
6.4.12. Faculty’s Web-page at official Web-site of the Academy managing.
6.4.13. Highlighting the results of Faculty activity at information boards and
mass-media.
6.4.14. Participation of Departments’ staff in the work of expert councils, commissions,
workgroups of the Ministry of Education and Science of Ukraine, other bodies
ensuring quality of education, specialized councils for thesis defense.
6.4.15. Defining rating lists of Departments and academic and teaching staff.
6.4.16. Arrangement of chargeable services provision according to legislation of
Ukraine and Regulations of the Academy.
6.4.17. Conducting other legal activities connected with the tasks of the
Faculty and Academy.
6.4.18. Arrangement of students’ participation in public and institutional
productive activities.
6.5.1. Conducting complex of events aimed at development of personality with high moral principles, feeling of patriotism and to the Constitution of Ukraine.
6.5.2. Drafting and approval of extra-curricular work plans including evens in dormitories
as well as improvement of educational process at the Faculty.
6.5.3. Arrangement in collaboration with public organizations and students’ self-government of extra-curricular work among students and staff of the Faculty.
6.5.4. Arrangement of career development events in order to attract youth to
study at the Faculty.
6.5.5. Monitoring and control, in collaboration with students’ self-government over social
and sanitary conditions of life in dormitories.
6.5.6. Appointment of group supervisors, proposed by Departments, arrangement
of their work.
6.5.7. Development and holding in collaboration with students’ self-government of events promoting healthy life-style.
6.5.8.
Holding of events aimed at improving moral and cultural level of
youth; facilitation of development of entertainment activity at the Faculty.
6.5.9. Conducting of events promoting students’ compliance to legislation of Ukraine, moral and ethical norms, conscious citizenship.
6.5.10. Analysis of incidents, violation of labour and public procedures and holding events preventing such cases.
6.5.11. Holding events in collaboration with Medical center of the Academy aimed
at preventing students’ illnesses.
6.5.12. Planning and arrangement of events aimed at social and psychological adaptation of first-year students at the Academy; keeping in touch with families of students.
6.5.13. Planning and arrangement of patriotic events for students and staff of the Faculty.
6.5.14. Ensuring students’ participation in Academic cultural and sports events.
6.5.15. Coordination of public activity of students and staff of the Faculty.
6.5.16. Arrangement of control, record and report on extra-curricular work.
6.6.1. International cooperation and partnership in the framework of mandate
based on the agreements signed by the Academy.
6.6.2. Development and implementation of complex of events aimed at integration into international educational and research space.
6.6.3. Consideration of international experience of professionals training and its’ implementation into education process.
6.6.5. Arrangement of students’ and teaching staff exchange with Faculties of other higher education institutions.
6.6.6. Participation in international education projects, programmes fulfilment.
6.6.7. Arrangement, participation in international conferences, seminars, competitions, exhibitions.
6.6.8. Facilitation and control over development of international cooperation of Departments.
7.1. Navigation Faculty consists of following structural subdivisions:
-
Departments of:
o
Department of
English in Navigation;
o
English Language
Department for Maritime Officers (Abridged Programme);
o
Department of
Economics and Maritime Law;
o
Department of
Innovative Technologies and Technical Means of Navigation;
o
Department of
Humanities and Innovative Pedagogics;
o
Navigation
Department;
o
Ship Handling
Department;
-
Dean’s Office.
7.2. Personnel of the Faculty and its’ subdivisions is defined according to norms and approved by the Rector.
Decision to change number of staff is taken by the Rector of KSMA, Number of
staff can be changed annually and approved according to current legislation.
7.3. Decision on the change of the structure of the Faculty, creation or liquidation of Departments or other subdivisions, changes in study programmes, is taken by Academic Council of the Academy and approved by Rector’s order.
7.4. Faculty’s management is exercised by the Dean for no more than 2 terms
of service.
7.5. The Dean must have higher education, scientific title and/or scientific
(honorary) rank in the field of Faculty’s activity, length of research and
pedagogical activity no less than 10 years.
7.6.
Dean works under the guidance of Rector Vice-rectors of the Academy.
7.7. Dean is elected through competition by secret ballot of General Assembly
(Conference) of Faculty’s staff and is recommended to be appointed by the
Rector.
7.8. The decision of General Assembly (Conference) of Faculty’s staff is regarded to be legitimate, if no less than two thirds of its’ delegates participated in the ballot.
Candidate is regarded to be elected, if he received more than 50% of delegates’
votes.
7.9. Dean is appointed by Rector’s order based on the decision of General Assembly (Conference) of Faculty’s staff for the term of 5 years. Dean carries out his duties according to the contract.
7.10.
Dean can be dismissed by Rector’s order based on reasons, determined in labour legislation of Ukraine; for the violation of Statute of Academy, conditions of contract, job description. Proposition to dismiss the Dean is taken
by not less two thirds of delegates’ votes of General Assembly (Conference) of Faculty’s staff. Proposition to
dismiss the Dean for General Assembly (Conference) of Faculty’s staff is made by Academic Council of the Faculty
having no less than half of members’ votes.
7.11. Dean may delegate part of his authority and responsibilities to Deputy Deans. Authority and responsibilities of the Dean are determined by Regulation on Faculty, approved by Academic Council of KSMA.
7.12. In case of Dean being away of the office, his functions are carried out by the Deputy Dean appointed by Rector’s order.
7.13. Dean issues orders regulating activity of the Faculty and they are to complied with by all participants of education process of the Faculty; they can be cancelled by the Rector if they contradict legislation,
Statute of Academy or cause damage to the interests of the Academy.
7.14. The body of public self-government of Faculty is General Assembly (Conference) of Faculty’s staff, which is gathered at least once a year. The Assembly should include delegates of all categories of staff, including students’ delegates.
7.15. Procedure of gathering body of public self-government of Faculty and its’ activity is defined in Statute
of the Academy.
7.16. Collegial body of faculty management is its academic council chaired by the head. The head of academic council is
elected by secret ballot among the members of academic council having
scientific title and/or academic (honorary) rank for the term of academic
council action. Composition of academic council and arrangement of its work are
determined by separate regulation and rules..
7.17.
Academic council of faculty
is legitimate for 5 years. Early reelection of academic council members may be
held on demand of no less than ½ of its members.
7.18. Academic council of faculty can arrange commissions in scientific and methodical, scientific and research work
etc..
7.19. Faculty can have a stamp with its name, angle stamp and emblem approved accordingly.
7.20. The activity of faculty is carried out based on annual plan of work..
7.21. Activity of faculty during academic year is evaluated
following regulatory documents.
7.22. Faculty has allocated rooms, equipment and assets according to inventory
list checked annually.
Rights
of faculty are implemented through the rights of its dean. The dean has the right
to:
8.1. Issue orders on the activity of faculty which are to be complied with by all the participants of the educational process and can be canceled by the Rector if they contradict to legislation, Statute of KSMA or damage the interests of the Academy.
8.2.
Table proposals to the rector, academic council of KSMA, council for insuring quality of education aimed at improvement of curricula and study programmes, educational and research processes.
8.3. Carry out control over all types of lessons and exams.
8.4.
Approve in certain cases individual terms for taking exams by students.
8.5. Allow students having valid reasons to take again exams during
session.
8.6. Create and approve examination commissions and schedules of passing exams.
8.7. Carry out recognition of students’ achievements in disciplines received
in other higher education institutions.
8.8. Arrange meetings on faculty’s activity.
8.9. Submit according to acting regulatory documents, in particular Statute
of KSMA, internal rules and collective agreement, request on staff members or
students incentives or taking disciplinary measures as well as other measures
allowed by legislation and internal rules.
8.10. Demand following internal rules, job descriptions, contracts and this regulation by every student and staff member.
8.11. Participate in the activity of all subdivisions and managerial bodies of the academy concerned with the issues of the faculty.
8.12. Apply request to academy management in order to facilitate innovative development of faculty, modernize educational and research facilities, equip departments, classrooms and laboratories with modern educational means and computers.
8.13. Represent interests of the academy in international organizations, state institutions as well as in home enterprises and organizations.
The responsibilities are realized through responsibilities of dean’s office staff: dean, deputy deans and other staff members of dean’s office. Herewith, the responsibilities of every staff member is individual
depending on his/her job description.
Dean of the faculty is personally responsible for:
– work of the faculty in general;
– condition of educational, extracurricular and scientific and research activity of the faculty;
– condition of work ethic;
– staffing and training of managerial and teaching staff members;
– quality of education and training level of graduates and facilitating their employment;
– carrying out his/her duties and usage of the rights.
– maintaining order in allocated areas and classrooms.
Carrying
out its functions, faculty interacts with:
10.1. Subordinate departments – on the issues of arrangement of all activities and their control;
10.2. Other departments of academy – on the issues of ensuring educational process by their teachers;
10.3. Other faculties – on the issues of learning from experience, experience exchange, conducting interfaculty researches, joint extracurricular, cultural and other types of events;
10.4. Educational department, educational and methodological department, quality education assurance department, administrative and household departments, library and other services in order to fulfil the functions.
10.5. The faculty interacts and regulates its relations with other subdivisions according to regulatory documents of management of the academy and Statute of KSMA.
During interaction with subdivisions dean’s office of the faculty receives and provides information prescribed by the organization of work and schedule of faculty activity.
11.1. The faculty is obliged to develop and store in its working premises the documentation
that reflects the content and organization of the educational process, the
state of scientific and academic-methodological work of the academic and
teaching staff.
11.2. Mandatory organizational and academic-methodological support of the
faculty includes:
-
Quality management system documentation;
-
standards of higher education by specialties;
- study programmes;
-
curricula;
-
working curricula;
- timeline of the educational process
-
schedule of lessons;
-
schedule of final control and attestation;
-
work plan of the academic council of the faculty for the academic year;
-
minutes of meetings of the academic council of the faculty;
-
examination records on the results of the final
control;
-
summary data on the results of examination sessions;
-
report on the work of the faculty for the academic year;
-
study cards of students;
- registers of educational
work of academic groups.
11.3. List of main documentation on arrangement and management of faculty’s activity is given in Annex.
12.1. Faculty’s activity is ensured from financial sources of the academy:
– funds of state budget;
– funds of special budget.
12.2. In order to facilitate faculty’s activity,
academy provides it with rooms and assets (furniture, computers, communication
means, and office equipment)
13.1. The regulation is considered and approved by Academic Council of
the academy. The regulation is brought into force by Rector’s order.
13.2. Changes and amendments are considered and approved by Academic Council of the academy. Changes and amendments to regulation are brought into force by Rector’s order.
13.3. The Regulation on Navigation Faculty is developed based on a
typical regulation on the academy’s faculties.